In the event’s industry, things need to work as close to clockwork as is possible. Especially for high-end events such as One Young World. And with something so large in scale, there’s plenty to manage. The exhibition space grew, not only in terms of companies but also in square meters, with booths ranging from virtual reality to sustainable chocolate. 8 out of 16 companies exhibiting during this edition exhibited last year; thus, a connection had already been made. We developed an excellent working relationship with sponsors from different industries including Johnson & Johnson, BP, Finance Standard Chartered, Coca Cola and Jaguar Land Rover.

Next to managing the exhibition space, our team took care of the management of the QEII Summit Programme; which included the side stages, translating the content into a setting that worked. It was paramount that the team matched the technical requirements with the content to create a seamless experience. Alongside,

• Aligning with suppliers, sponsors and clients
• Ensuring high quality aesthetic of the stages
• Providing extra attention to high level and disabled speakers and
• Ensuring stages were equipped with all necessary AV equipment
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Volunteers play a crucial role at the Summit, taking on the roles of VIP hosts, accessibility champions, stage assistants, directional support, registration helpers, opening ceremony flag assistants, press support, news writers and photographers. Our role was to attract, engage and retain volunteers. We strategically managed the entire volunteer piece from application selection through to meeting each volunteer in person and working alongside them onsite.

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We ensured that all volunteers were supported, committed and excited before attending. This required dedicated round-the-clock communications, meaningful interactions, and personalised engagement. They supported the Summit at every touchpoint of the delegate’s journey from their rousing volunteer welcome upon arrival in the UK to hotel check-in.

Through impeccable time and stakeholder management, challenges were met head on with flexibility and clear communication. It was an honour to facilitate conversations that drives change.

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